Webinars help businesses generate leads, educate audiences, and drive conversions through live or on-demand presentations.

HighLevel supports:

• Live Webinars for scheduled real-time events
  
  
• On-Demand Webinars for evergreen automated viewing experiences
  
  

This guide covers webinar setup, scheduling, templates, cloning, automations, reminders, and webinar management best practices.

TABLE OF CONTENTS

• Webinar Types in HighLevel
• On-Demand Webinars
• Key Features and Benefits
• Create a Live Webinar
• Webinar Setup Improvements
• Webinar Templates and Funnel Pages
• Create an On-Demand Webinar
• Webinar Automations and Reminders
• Improved Webinar Tooltips
• Best Practices
• On-Demand Webinars
• Webinar Automations
• Troubleshooting
• On-Demand Webinar Issues
• General Webinar Issues
• Frequently Asked Questions
• Related Articles

Webinar Types in HighLevel

Live Webinars

Live webinars are scheduled events that attendees join at a specific date and time.

Use live webinars for:

• Product launches
  
  
• Live training
  
  
• Q&A sessions
  
  
• Workshops
  
  
• Coaching sessions

On-Demand Webinars

On-demand webinars use pre-recorded video content that attendees can watch anytime after registration.

Use on-demand webinars for:

• Evergreen lead generation
  
  
• Automated sales funnels
  
  
• Training libraries
  
  
• Self-paced education

Key Features and Benefits

HighLevel webinars include:

• Live and on-demand webinar support
  
  
• Pre-built webinar funnel templates
  
  
• Registration and confirmation pages
  
  
• CRM lead capture integration
  
  
• Automated reminders and follow-ups
  
  
• Webinar cloning and reusable templates
  
  
• Workflow automation support

Create a Live Webinar

Navigate to:

Sites → Webinars → New Webinar Funnel

Select:

Live Webinar

Step 1: Webinar Details

Required fields:

• Webinar Name
  
  
• Timezone
  
  
• Date
  
  
• Time
  
  

Validation prevents webinars from being created with incomplete information.

Place the live webinar setup screenshot directly below this section.

This screenshot demonstrates:

• Required webinar fields
  
  
• Improved date/time/timezone pickers
  
  
• Webinar setup validation

Webinar Setup Improvements

The webinar setup flow now includes:

• Improved date and time pickers
  
  
• Better timezone selection
  
  
• Required field validation
  
  
• Auto-saving webinar entries
  
  

These improvements help reduce scheduling errors during webinar creation.

Step 2: Select Registration Form

Choose a form from:

Sites → Forms

Registration forms can:

• Capture attendee information
  
  
• Trigger workflows
  
  
• Start reminder automations
  
  
• Sync leads into the CRM

Step 3: Add Webinar Link

Add your webinar streaming URL.

Supported platforms include:

• Zoom
  
  
• YouTube Live
  
  
• WebinarJam
  
  
• Custom webinar links

Step 4: Select Webinar Template

Choose from pre-built webinar funnel templates or build your own.

Templates typically include:

• Registration page
  
  
• Confirmation page
  
  
• Broadcast page

Webinar Templates and Funnel Pages

Webinar funnels automatically generate webinar pages for attendee registration and viewing.

Pages may include:

• Webinar Registration
  
  
• Webinar Confirmation
  
  
• Webinar Broadcast

Place the webinar funnel pages screenshot directly below this section.

This screenshot demonstrates:

• Webinar funnel pages
  
  
• Registration page
  
  
• Confirmation page
  
  
• Broadcast page

Create an On-Demand Webinar

Select:

On-Demand Webinar

Required Fields

On-demand webinars require:

• Webinar Name
  
  
• Webinar Video or Link
  
  

Date, time, and timezone are not required for on-demand webinars.

Upload Webinar Video

Upload a pre-recorded webinar video or select media from your library.

Supported formats include:

• MP4
  
  
• MOV
  
  
• AVI

Webinar Cloning

HighLevel allows users to clone existing webinars for faster setup and reuse.

When cloning a webinar, users can now:

• Edit webinar date
  
  
• Edit webinar time
  
  
• Reuse webinar templates and settings
  
  

This helps simplify recurring webinar scheduling.

Place the webinar cloning screenshot directly below this section.

This screenshot demonstrates:

• Clone Webinar modal
  
  
• Editable date and time fields
  
  
• Webinar duplication workflow

Webinar Automations and Reminders

Webinar funnels support built-in workflow automation.

Common automations include:

• Registration confirmations
  
  
• Reminder emails and SMS
  
  
• Webinar follow-ups
  
  
• Replay delivery
  
  
• Post-webinar nurture campaigns
  
  

Typical reminder timing:

• 24 hours before
  
  
• 1 hour before
  
  
• 10 minutes before

Improved Webinar Tooltips

Webinar setup tooltips now provide clearer guidance during webinar creation.

If tooltip content fails to load, fallback guidance is displayed automatically to help reduce setup confusion.

Best Practices

Live Webinars

• Test webinar links before launch
  
  
• Schedule with timezone awareness
  
  
• Promote early
  
  
• Prepare backup streaming options
  
  
• Encourage attendee interaction

On-Demand Webinars

• Use high-quality recordings
  
  
• Keep webinars concise
  
  
• Refresh content regularly
  
  
• Organize media library assets

Webinar Automations

• Enable reminder workflows
  
  
• Personalize messages using merge fields
  
  
• Add replay and follow-up sequences
  
  
• Test automations before publishing

Troubleshooting

Live Webinar Issues

Webinar link not working

Verify the webinar URL before publishing.

Incorrect timezone

Double-check webinar timezone selection during setup.

On-Demand Webinar Issues

Video upload failed

Verify file format and upload size.

Poor video quality

Upload higher resolution media files.

General Webinar Issues

Webinar not saving

Verify all required fields are completed.

Registration form not working

Confirm form integration and workflow setup.

Frequently Asked Questions

Q: What fields are required for live webinars?
A: Live webinars require a title, date, time, timezone, and webinar link or video.

Q: What fields are required for on-demand webinars?
A: On-demand webinars require a webinar title and video or webinar link.

Q: Can webinar dates and times be edited during cloning?
A: Yes. Webinar date and time can now be updated during the cloning process.

Q: Do webinar entries save automatically?
A: Yes. Webinar entries are auto-saved and appear immediately in the webinar list.

Q: Can webinar registrations trigger workflows?
A: Yes. Webinar forms can trigger workflows for reminders, follow-ups, tagging, and CRM updates.

Related Articles

• Recurring Webinar Settings
  
  
• Webinar Funnels