Media Picker & Media Storage Integration provides a unified way to manage and insert images across forms, surveys, quizzes, and QR codes. It connects these builders directly to HighLevel’s centralized Media Storage, allowing you to browse, upload, and reuse assets from a single location.
TABLE OF CONTENTS
- What is Media Picker & Media Storage Integration?
- Key Benefits of Media Picker & Media Storage Integration
- Media Picker & Media Storage
- Image-Based Elements
- Rich Text Editors
- Quiz Result Builder
- QR Codes
- How to Use Media Picker & Media Storage Integration
- Frequently Asked Questions
What is Media Picker & Media Storage Integration?
Media Picker & Media Storage Integration connects image selection in Forms, Surveys, Quizzes, and QR Codes to HighLevel’s centralized Media Storage (Media Center).
The Media Picker is a pop-up window that opens when you click options like “Change Image” or the image icon in builders, allowing you to select or upload media from Media Storage.
Whenever you add or change an image, the Global Media Picker opens, giving you access to your full media library, including folders, uploads, and external sources where supported. This ensures a consistent and organized experience when working with images across different tools.
Key Benefits of Media Picker & Media Storage Integration
- One consistent image experience across HighLevel: Forms, surveys, quizzes, QR codes, funnels, and websites use the same Global Media Picker, creating a familiar and predictable workflow.
- Faster and more intuitive image selection: Browse folders, search files, preview images, and select assets without switching between different upload interfaces.
- Reuse existing assets instead of re-uploading: Access previously uploaded logos, backgrounds, and graphics from Media Storage, reducing duplication and saving time.
- Centralized media management: All images are stored in one place, where you can organize files using folders, rename assets, and manage unused media.
- Improved brand consistency: Teams can reuse approved brand assets across multiple builders, helping maintain a consistent visual identity.
- Compatibility with Media Storage features: Images selected through the picker can benefit from features like file filtering, image editing, and external integrations available in Media Storage.
Media Picker & Media Storage
The Global Media Picker acts as the interface for accessing Media Storage when inserting images.
When you open the Media Picker, you can:
Browse Media Storage
Navigate folders, switch between grid or list views, and review image details such as dimensions.
Search and filter assets
Locate files quickly using search and available filters.
Upload new images
Drag and drop files directly into the picker to add them to your Media Storage library.
Preview before inserting
Open images to review them before adding them to your builder.
Edit images (where supported)
Use built-in editing tools in Media Storage to adjust images before inserting them.
Image-Based Elements
Image-based elements in forms, surveys, and quizzes use the Global Media Picker for selecting visuals.
When working with these elements, Clicking Change Image opens the Media Picker. Selected or uploaded images are stored in Media Storage. The same image can be reused across multiple builders
Example workflow:
- Open your builder (e.g., Form Builder)
- Select an image element
- Click Change Image
- Choose or upload an image from the Media Picker
- Insert the image and save
Rich Text Editors
Rich Text Editors (RTEs) support inserting images directly within text fields.
You can Click the image icon in the editor toolbar, Open the Media Picker, Select or upload an image, Insert it inline within the text. This is useful for adding logos, instructions, or visual context inside descriptions and messages.
Quiz Result Builder
The Quiz Result Builder supports images for different outcomes, allowing you to visually enhance results. For each result, Image selection opens the Global Media Picker. You can reuse existing assets or upload new ones. The same image can be applied across multiple results or quizzes. This helps maintain consistency across quiz experiences.
QR Codes
QR Code configurations support adding logos or image overlays using the Media Picker. When adding a logo,Click the image or logo option, Open the Media Picker, Select or upload a logo from Media Storage, Insert and adjust as needed.
Using shared assets ensures consistent branding across campaigns.
How to Use Media Picker & Media Storage Integration
Step 1: Organize your Media Storage
Open Media Storage from the sidebar
Create folders (e.g., Logos, Forms, Quizzes, QR Codes)
Upload commonly used assets
Step 2: Open a supported builder
Navigate to Form Builder, Survey Builder, Quiz Builder, or QR Codes
Create or edit an asset
The screenshot below shows how the Media Picker is accessed in the Form Builder using the image icon in a Rich Text Editor.
Step 3: Insert or change an image
After clicking the image icon or Upload, the Media Picker opens as a pop-up within the builder. From here, you can browse your existing media, search for specific files, or upload a new image.
Select the image you want to use, then click Insert Media to add it to your form, survey, quiz, or QR code.
Step 4: Maintain your media library
Rename or move files in Media Storage
Remove unused assets. Edit images when needed and reuse updated versions
Frequently Asked Questions
Q: Do I need to enable the Media Picker?
No. The Global Media Picker is available by default in supported areas.
Q: Where are uploaded images stored?
All images are stored in Media Storage for your sub-account and can be reused across different modules.
Q: Does this affect files uploaded by contacts?
No. Contact-submitted files follow separate storage processes. This integration applies to images used in builders.
Q: Can I use external sources like Google Drive?
Yes. Supported external sources can be accessed through the Media Picker.
Q: What happens to existing images?
Existing images remain unchanged and continue to function as expected.
Q: Can I rename or organize images already in use?
Yes. Changes made in Media Storage reflect wherever the image is used.
Q: Are there file size or type limits?
Yes. Limits are based on Media Storage and the specific builder being used.
Q: Can I edit images inside the Media Picker?
Image selection happens in the picker. Editing is available through Media Storage’s built-in editor.
Q: What is the difference between Media Center and Media Storage?
Media Storage is the library where files are stored, while the Media Picker (Media Center interface) is how you access and select those files.
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