Resolving Spam-Like Content and Unsolicited Email Blocks

What's Happening?

Your emails are being blocked or rejected because recipient email servers, ISPs, or spam filters have identified your messages as spam-like, unsolicited, or violating content policies. This can happen even with legitimate marketing emails when certain triggers are detected in your content, sending patterns, or sender reputation.

Quick Diagnosis: Identifying Spam-Like Content Issues

Bounce Message Examples

• "The message was blocked because it was detected as spam or contained spam-like content"
• "The message was rejected because it was flagged as spam or failed content filtering policies"
• "The message was blocked because it was detected as spam or unsolicited by Comcast"
• "The message was rejected because it was flagged as spam or unsolicited by the recipient's server"
• "The message was rejected as spam or for violating recipient security or content policies"
• "Message rejected due to spam detection or blacklisted URLs, often by content filters or anti-abuse policies"
• "Recipient previously marked your emails as spam, so future messages are not delivered"
• "The message was rejected because it was detected as spam by the recipient's content filters"
• "Gmail blocked your IP for sending a high volume of unsolicited or spam-like emails"

Understanding Spam-Like Content Detection

Key Concepts

Common Spam Triggers

Step-by-Step Spam Content Resolution

Step 1: Audit Your Email Content

Instructions:

1. Review your email templates:
   • Go to Marketing → Emails → Templates
   • Examine subject lines and body content for spam trigger words
   • Remove excessive promotional language and replace with value-focused messaging
   • Ensure proper text-to-image ratio (aim for 60% text, 40% images)
2. Test your content:
   • Use external tools like Mail Tester (mail-tester.com) to score your emails
   • Send test emails to different email providers (Gmail, Outlook, Yahoo)
   • Check if emails land in inbox, promotions, or spam folders

Step 2: Review Your Email Lists and Segmentation

Instructions:

1. Clean your contact lists:
   • Go to Contacts → Smart Lists
   • Create segments for engaged vs. unengaged contacts
   • Remove contacts who haven't engaged in 90+ days
   • Verify all contacts have proper opt-in records
2. Implement re-engagement campaigns:
   • Create targeted campaigns for low-engagement contacts
   • Offer clear unsubscribe options in every email
   • Remove non-responsive contacts after re-engagement attempts

Step 3: Optimize Sending Patterns

Instructions:

1. Implement gradual volume increases:
   • Go to Marketing → Emails → Campaigns
   • Start with small batches (100-500 emails) to your most engaged contacts
   • Gradually increase volume based on engagement rates
   • Monitor delivery rates and adjust sending frequency accordingly
2. Schedule strategic send times:
   • Use Campaigns → Schedule to optimize timing
   • Avoid sending large volumes during peak spam detection hours
   • Spread sends throughout the day rather than bulk sending

Step 4: Monitor External Reputation Signals

Instructions:

1. Check your sender reputation:
   • Visit Sender Score (senderscore.org) to check your IP reputation
   • Use MXToolbox (mxtoolbox.com) to verify your domain isn't blacklisted
   • Monitor Talos Intelligence (talosintelligence.com) for reputation status
2. Set up ongoing monitoring:
   • Create weekly checks of reputation services
   • Monitor Google Postmaster Tools for Gmail-specific insights
   • Track delivery rates within GoHighLevel's campaign reports

Recovery Timeline and Expectations

Phase 1: Immediate Actions (Days 1-7)

• Action: Content audit and optimization, list cleaning
• Expected outcome: Reduced spam trigger words, cleaner contact lists
• Deliverability impact: May see slight improvement in new campaigns

Phase 2: Reputation Building (Weeks 2-4)

• Action: Gradual volume increases, engagement-focused campaigns
• Expected outcome: Improved engagement rates, fewer spam complaints
• Deliverability impact: Noticeable improvement in inbox placement

Phase 3: Full Recovery (Months 2-3)

• Action: Consistent high-quality sending, ongoing list hygiene
• Expected outcome: Stable high deliverability rates
• Deliverability impact: Return to optimal inbox placement rates

Prevention Best Practices

Content Guidelines

• Subject Lines: Keep under 50 characters, avoid excessive punctuation
• Body Content: Focus on value, use conversational tone
• Call-to-Actions: Use clear, specific language instead of generic "Click Here"
• Personalization: Use recipient names and relevant content

List Management

• Double Opt-in: Implement confirmation emails for new subscribers
• Regular Cleaning: Remove inactive contacts quarterly
• Segmentation: Send targeted content based on engagement levels
• Unsubscribe Process: Make it easy and honor requests immediately

Still Having Issues?

If you continue to experience spam-related delivery challenges:

1. Document patterns: Track which types of content or recipients trigger spam filters
2. A/B test extensively: Test different subject lines, content styles, and send times
3. Consider dedicated IP: For high-volume senders, a dedicated IP may provide better control
4. Review authentication: Ensure SPF, DKIM, and DMARC records are properly configured