How to Bulk Edit Products in Spreadsheet View for Ecommerce Stores

Bulk Editing of Products in Spreadsheet View allows merchants to manage and update large product catalogs quickly. With a familiar grid-style interface, you can edit multiple product attributes, customize column views, and ensure data accuracy with built-in error handling. This feature simplifies catalog management, saving you time and reducing mistakes.

TABLE OF CONTENTS

• What is Bulk Editing of Products in Spreadsheet View?
• Key Benefits of Bulk Editing of Products in Spreadsheet View
• Spreadsheet-Like Editing
• Column Customization
• Error Handling
• How To Setup Bulk Editing of Products in Spreadsheet View
• Frequently Asked Questions

What is Bulk Editing of Products in Spreadsheet View?

Bulk Editing of Products in Spreadsheet View is a powerful feature in HighLevel’s Ecommerce Store that enables users to update multiple products at once using a spreadsheet-style editor. Instead of editing each product individually, merchants can make changes across multiple fields in a single view.

This functionality is especially useful for stores with large catalogs, as it reduces manual effort, improves consistency, and provides an intuitive interface for product management.

Key Benefits of Bulk Editing of Products in Spreadsheet View

Bulk editing brings efficiency and accuracy to product catalog management. Here are the main benefits:

• Efficiency: Edit multiple product attributes simultaneously, reducing time spent on manual updates.

• Comprehensive Control: Update details like titles, descriptions, media, tax codes, collections, inventory, shipping, and SEO in one place.

• Familiar Workflow: Edit directly in a spreadsheet-like grid, making the process easy and intuitive.

• Customizable Views: Select and save preferred columns to personalize your editing experience.

• Error Prevention: Built-in validation highlights mistakes and prevents saving invalid data.

• Data Accuracy: Mandatory fields such as Product Title and Pricing Name ensure product integrity.

Spreadsheet-Like Editing

Spreadsheet-style editing allows you to work with product data in a familiar grid interface. Each product field appears in its own column, and users can click directly into cells to make updates.

• Editable fields include titles, labels, descriptions, media, pricing, and more.

• Non-editable fields display a dash (—).

• Mandatory fields such as Title, Pricing Name, and Product Type must always be filled in.

• Inline error messages prevent saving invalid entries.

Column Customization

Column customization lets you tailor the spreadsheet view to focus only on the product attributes that matter most to you.

• Use the Columns selector to add or remove fields.

• Selected columns automatically retain their state for future sessions.

• This personalization helps streamline repeated catalog edits.

Error Handling

Error handling ensures product data is accurate and prevents invalid updates from being saved.

• Invalid values are highlighted in red with tooltip explanations.

• Attempting to save with missing required fields (e.g., Title, Pricing Name) will block the action.

• Exiting without saving prompts an Unsaved Changes modal to prevent accidental data loss.

How To Setup Bulk Editing of Products in Spreadsheet View

Proper setup ensures smooth usage of the Bulk Editing feature. Follow these steps to begin editing your products:

1. Go to Products in your Ecommerce Store.

2. Select the products you want to edit.

3. Click Bulk Edit in the action bar.

4. A spreadsheet-style view will open with all selected products.

5. Use the Columns selector to customize your view.

6. Edit fields directly in the cells.

7. Click Save once all changes are complete.

Key Edge Cases:

• Invalid values highlighted in red and block saving.

• Clicking away without saving triggers an Unsaved Changes modal.

• Price Amount and Title cannot be left blank.

• For Agency Plan Products, all fields display as dashes (non-editable).

• For the SaaS Plan, only valid fields are editable; others display as dashes.

Frequently Asked Questions

Q: Can I edit all product fields in Bulk Edit?
A: No. Some fields are non-editable and will display as dashes (—).

Q: What happens if I try to save without filling in required fields?
A: Saving will be blocked until mandatory fields (Title, Pricing Name, Product Type) are completed.

Q: Will my selected column view stay the same each time I log in?
A: Yes. Your last saved column customization will be retained.

Q: What if I accidentally close the window without saving changes?
A: An Unsaved Changes modal will appear, prompting you to confirm before exiting.

Q: Is Bulk Edit available on all plans?
A: No. For Agency Plan Products, all fields appear as non-editable. In the SaaS Plan, only valid fields are editable.

Q: Can I undo changes after saving?
A: No. Once saved, changes are final. You must manually re-edit the product if needed.